NEXONtime: modern time and leave management for HR professionals and managers

During the summer, almost every HR professional and manager faces the same question: how can employees truly get the rest they need while ensuring that the company continues to operate smoothly? According to László Andor, Senior Business Analyst at NEXON, this is extremely difficult to manage with paper-based records or Excel spreadsheets – and this is exactly where a digital solution such as NEXONtime makes a real difference.

In this article, based on the professional experience of László Andor, we present the challenges companies face today in leave management and time and attendance tracking, the mistakes worth avoiding, and how the NEXONtime system supports HR professionals, managers and, last but not least, employees in their day-to-day work.

What is the biggest summer challenge for HR and managers?

According to László Andor, the greatest challenge during the summer is the high volume of leave requests. HR professionals and managers need to plan employee leave in a way that allows employees to get sufficient rest – including the legally required 14 consecutive days of uninterrupted rest – while ensuring that business operations and individual teams remain fully functional. Organising replacements and avoiding competency gaps can be extremely complicated with manual systems, whereas the NEXONtime leave planner makes these factors easy to monitor and helps prevent staff shortages within individual teams.

The most common mistakes in time and leave management 

Even today, companies often make mistakes when relying on Excel- or paper-based processes. László Andor highlighted that one of the biggest mistakes is compensating employees financially for unused leave. Besides the fact that this is legally permitted only in very limited cases, it also prevents employees from properly resting and recharging. Without an appropriate digital tool, companies can easily find themselves in situations where there are not enough employees available to complete the necessary tasks, or – another common issue – leave is not granted in time and becomes heavily concentrated towards the end of the year. This can even lead to serious labour law penalties.

What does NEXONtime offer compared to an Excel spreadsheet?

The NEXONtime system offers significant advantages over Excel spreadsheets in several areas:
   

• Transparency and planning: managers can see their employees’ planned absences in real time, making approval processes and the scheduling of other employees or requests for working from home easier to manage. Employees can continuously see up-to-date information about the leave they have already taken, planned leave and the remaining leave they can still schedule for the entire year. This helps them manage their leave more effectively. Employees can also see the earlier requests of their direct colleagues and adjust their own plans accordingly. Since planning is available from home and through the mobile application, leave can even be planned together with family members without the need for unnecessary back-and-forth communication.
• Automated processes: the system accurately tracks requests, approvals and withdrawals, which can be almost impossible to follow transparently in Excel.
• Notifications: NEXONtime automatically notifies managers of pending requests by email or through the mobile application.
• Data security: the digital solution protects data integrity through password protection and secure access control, unlike Excel files that can easily be modified.  
• Accurate leave entitlement calculation: the system calculates leave entitlements in accordance with all applicable legal requirements, regardless of whether they need to be recorded in hours or days.

How does leave request and managerial approval work? 

The process in NEXONtime is straightforward: employees can see their own leave entitlement as well as their colleagues’ planned absences, allowing them to take team capacity into account before submitting a request. Once notified, the manager reviews the request, while modifications or cancellations are also handled through the same closed digital workflow, ensuring full traceability.

What are the benefits of implementing NEXONtime for HR? 

Based on László Andor’s experience, implementing NEXONtime significantly reduces the administrative workload of HR teams. Built-in system checks minimise the risk of errors, and because employees can access their own data directly, they contact HR with fewer routine questions, allowing HR professionals to focus on more strategic tasks. The system also results in significant time savings for HR and managers. Employees are more satisfied as well, because they have immediate and accurate information about their leave, without having to contact someone else to access or, where necessary, quickly modify it. Further information is available on the NEXON services page.

How much can companies save by implementing NEXONtime? 

The implementation of NEXONtime results in significant reductions in administrative workload in every organisation. László Andor also mentioned a specific example: at a large company, several million forints were saved on wage costs and allowances in the first month after implementation, because the system calculated these costs based on actual working time data instead of the previously used self-reported figures. These savings covered the cost of implementing the software in the very first month. And this does not even include the potential savings from avoiding penalties.

How is NEXONtime evolving, and why is mobility important? 

NEXONtime is continuously evolving: it constantly follows legislative changes and responds to individual customer needs. The mobile application is particularly popular, as it allows employees to plan their leave at home, together with family members or even friends, and immediately record it in the system. This level of mobility has become essential in today’s modern working environment.

NEXONtime is not simply a software solution, but a strategic tool for efficient business management. As the professional experience of László Andor also demonstrates, digital transformation can generate significant time and cost savings while increasing employee satisfaction.

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